Knowledge Base

Table of contents

The user interface of the organizer area

Everyone does it a little differently, no two trade fair organizations are alike. profairs is therefore highly configurable so that it fits the trade fair organizer exactly. In the course of the initial setup, we customize the software together with you.

When you start with profairs, we create a default installation for you that includes all standard modules. To do this, you must specify what the installation should be called (more precisely: the URL). Normally, we create a subdomain for you for this purpose (in the following form:

https://veranstalter.profairs.de

We take care of the basic setup, and the associated effort is covered by the setup fee. Afterwards, you can make further adjustments yourself or alternatively have us adjust on an hourly basis.

Basic setup in the exhibitor area, which is done by us

  • Hiding of standard modules that are not required or integration of special modules
  • Adjustments in the exhibitor area in general:
    • Character limits for certain fields
    • Visual adjustments: Integration of a color scheme
  • Customization options for the integrated standard modules
    • Industry module: Here you can define whether only a limited number of entries may be set by the exhibitor and if so, how many
    • Print media: the Video field can be hidden if desired
    • In the contact person module, it can be defined whether a picture can be uploaded
  • Store customizations
    • In the store: You can define how many articles should be displayed per page. The default is 3 articles
    • Also, in the store we can customize the sales tax rate and currency
  • Do you need language versions for your exhibitor area? German and English are available by default. We can set up additional language versions for you, you will need to insert the translations for these afterwards.
  • Links to imprint, data protection

Most of the adaptations apply to the entire exhibitor area. Optionally, it is also possible to convert the exhibitor area so that different modules can be used depending on the type of trade fair, but this is a special adaptation.

Adjustments in the exhibitor area that can be done by you

  • Selection of a style sheet with color adjustments per trade fair event
  • Image for header area and logo
  • Introductory texts
  • Show contact person in exhibitor area
  • Do you want to make changes or adjustments to the help texts or system messages? In this case we will provide you with the language files for this purpose, which you can edit. We will then install them for you
  • Text templates for mails. You can send mails with the access data directly to the exhibitors in the organizer area

Adjustments in the organizer area, which is carried out by us within the framework of the basic equipment

Again, some things can be customized to your liking:

  • Stand types: Typically, row stand, corner stand, head stand and block stand. Possibly other stand types and shapes
  • Contact person types: These can be invoice recipients, external service providers or speakers
  • Creation of exhibitor groups, if you need them
  • Creation of labels in the acquisition module, if required. The two labels Won and Lost are available by default
  • Data import of exhibitors, interested parties and contacts. For this there is a template, how the data must be prepared. If data for several trade fairs are to be imported, it would be helpful to insert an additional column in the exhibitor table so that the trade fair name can be seen.

Adjustments for ticketing, which are made by us at a charge

  • Individual design of admission tickets, which are sent to visitors as an email attachment in PDF format
  • Individual design of the badges

What else should you think about?

  • Integration of profairs into your trade fair website (integration of the exhibitor login and the exhibitor directory)
  • If you want to use badges or vouchers, you can customize the pdf to be sent by the system to the visitor via email (alternatively, custom designed badges can be created by us)
  • And last but not least you can name us one or two email addresses in your team for which we setup access to our Slack support channel. So you can communicate fast and easy with us

last changed at: 14.10.2023