Make organizing
trade shows easier.

Are you a trade show professional? profairs is a cloud-based event management software for trade shows that greatly simplifies trade show planning, organizing and execution, collaboration and communication with exhibitors and suppliers. And can be easily integrated into the trade show website.

Exhibitor overview
Exhibitor overview
Exhibitor acquisition
Product organisation
Order organisation
Configuration Options
Ticketing
Dashboard
Profile
Booths
Publication
Shop
Interactive floor plan
Exhibitor profile
Memory list
Online booking of stands and boothes
It's easy to work with the software

Dashboard

All statistics and key figures of the trade fair at a glance with comparative figures of the previous years' events. And how many exhibitors have already completed their required to-dos.

Exhibitor overview: All exhibitors

All exhibitors at a glance. Address data, contact persons and exhibition stands can be managed easily.

Exhibitor acquisition

A CRM system tailored for trade show organizers. For your future exhibitors. Master data, contact persons, meeting notes including follow-ups, clearly arranged at a glance. So that you can easily and quickly start acquisition measures customized to the interested party.

Order system: Product organisation

The heart of profairs is the online store for your exhibitors. Articles and variants can be easily created and managed, even configurable items such as exhibition stands can be integrated.

Order system: Order organisation

Easy to manage order list, which is easy to filter. So you can find any order immediately. With an user authorization system so that service providers can directly access or export the orders that are relevant to them.

Trade fair management

profairs offers a huge basis for customisation. This is important because profairs should adapt your way of a trade show organisation, there is no need to adapt a predetermined process.

Ticketing

Coupon codes for tickets can be ordered in the store and are then transferred directly to ticket systems like Pretix or Ticketino. An integrated ticketing process can be implemented with these systems.

Dashboard

The exhibitor will receive all useful information at a glance: The exhibitior’s area, deadlines to preperate the exhibition. If the exhibitor distributes vouchers for acquisition purposes, he will see all the interested parties who have been already registered - a performance review for the exhibitor’s own marketing efforts. Likewise, at a glance: an archive of all previously sent newsletters.

Profile

The exhibitor may modify and add its address, contact details, contact person and different addresses. In addition the exhibitor can add business assignments. It can be determined how many business assignments per exhibitor are allowed.

Stands

All information on the ordered stands (or for more than one stand) at a glance. Download and upload sketches prior to the direct assignment of sketches to the affected external service providers (such as electric or printers).

Publication

If the trade organizer offers a press service on their website or with external partners, exhibitors can manage their press releases here.

Shop

In the online shop exhibitors can order and manage their stand and book various utility services such as advertising materials or furniture rentals. In addition, promotional materials and vouchers can be purchased. Optionally it is possible to generate exhibitor badges and nameplates. Predetermined deadlines of individual products enable the shop to close flexible.

Interactive map

The supplement to the classic exhibitor list: With the interactive floor plan, visitors have an overview of all exhibition stands and can see where to find which exhibitor. Ideal for preparing and planning your visit to the fair. Discover our demo version of the floor plan.

Exhibitor profiles

When the visitor clicks on an exhibition stand, the online entries stored by the exhibitor in profairs are displayed, as are the exhibition highlights of the exhibitor and its sub-exhibitors.

Watch list

Practical trade fair preparation: Visitors can put the exhibitors they are interested in on a watch list and then download or print it as a pdf file.

Online booking of stands

Exhibition stands can also be booked or reserved online using the floor plan. Stand spaces already occupied or optional cannot be booked and it is also possible to determine whether the exhibitor names of the occupied spaces should be visible. If a stand is booked or optional, it is automatically marked as occupied and is no longer available for other interested parties. The floor plan is either with exhibitor names or also as version without exhibitor names available.

Easy maintenance

The plan is created in AutoCad, but you only have to make sure that the stand number matches the one stored in profairs. The AutoCad file is then uploaded to profairs, done. Additional information, such as the stand size of exhibition stands that have not yet been booked, is conveniently managed in an Excel spreadsheet. This means that the plan does not have to be uploaded again as soon as the occupancy of the plan changes.

The perfect tool
for many tasks of your trade show

Exhibitor acquisition and registration

Companies can request information and exhibitors can register their trade show participation directly on the exhibition website. Or with an interactive floor plan which shows free stands. The organizer then only needs to assign one or more stands.

Management of exhibitors and interested parties

Management of exhibitors and their contact persons as well as allocation of exhibition stands. Direct communication with all or individual exhibitors via personalized and customizable newsletters, all these information are also permanently available in the exhibitor area.

Orders from exhibitors

In profair’s online store, exhibitors can clearly and conveniently order all kinds of items such as stand accessories, supplies or passes, which can then be processed directly by the relevant service providers.

Data maintenance

Exhibitors can check their addresses, supplement industry data and edit their catalog entry within the preparation period. The login for the exhibitor area can be integrated into the trade show website.

Invoice generation

Orders can be easily transferred to an invoicing program at any time by creating invoices directly as drafts. Currently we support LexOffice, Billomat and Bexio, other billing programs can be connected without any problems.

Ticketing and badge printing

By integrating an external ticket store such as Pretix or Ticketino, it is possible to sell tickets, scan tickets or print badges. If the exhibitor invites his visitors via discount codes, the respective exhibitor can see the visitor data he has acquired in the exhibitor area at any time, as soon as a visitor has registered or entered the trade fair.

What our customers say

  • "The support we received when setting up the software was excellent. And now the tool makes our daily work much easier."
    Bastian Lohse, Staufenbiel Institut, Absolventenkongress

  • "profairs fits! Everything important is included, the operation is intuitive and clear, and superfluous bells and whistles are consistently dispensed with. For individual wishes, the support team finds and implements pragmatic implementations at fair conditions."
    Tanja Waglöhner, Easyfairs GmbH, all about automation

  • "We set up the profairs software in 2020 for our trade fair. The transition was smooth. profairs stands out for us because a lot of organizational work can be automated. This saves both us as organizers and our exhibitors a lot of work."
    Horst Rudolph, KUTENO GmbH & Co. KG, Kuteno Kunststofftechnik Nord

  • "profairs offers us an excellent platform for presenting our range of services to our organizers and exhibitors in a clear, reliable and up-to-date manner. Our customers tell us again and again how uncomplicated it is to order services thanks to the simple operation and handling of profairs."
    Daniel Krug, Messe Erfurt, Rapidtech 3D

  • "What started with some skepticism on all sides has now become daily business. Using profairs not only saves us and our exhibitors a lot of paper and time, but also makes it easier for everyone involved to organize everything to do with our trade fairs. If there is a new challenge, one pick up the phone and we are immediately offered several solutions - super service and a wonderful cooperation."
    Philine Matthäus, Messe Chemnitz, Baumesse Chemnitz

  • "profairs enables us to organise trade fairs in an uncomplicated and efficient way. For us, this means that lists are created automatically and duplicate communication is eliminated. For the exhibitor, this means the consistent and daily updated availability of resources and information in one place."
    Philipp Rossow, ECM Expo & Conference Management GmbH, Community stands at international trade fairs

  • "Badass software. Hot people."
    Martin Strubich, WorldHostingDays, Cloudfest